CAMRA BC - Vancouver Branch Executive

Job Descriptions

PRESIDENT:

  • Chairs all meetings of the society and of the directors

  • Acts as the chief executive officer of the society

  • Co-ordinates and directs the other officers in the execution of their duties

  • Represents CAMRA to members, corporate sponsors, and media

  • Is the liaison with CAMRA BC and represents the branch at CAMRA BC executive meetings

  • Informs the Newsletter committee of key items that need to be communicated to members

  • Communicates with other directors as needed to ensure the smooth running of the organization

  • Seeks input from members, directors and corporate sponsors for ideas on events

  • Oversee specific duties or committees as needed (P&A, Education)

VICE PRESIDENT:

  • Works with president and assists with the above duties

  • Chairs meetings and carries out the other duties of the president during the president’s absence

  • May be assigned additional duties by the President as needed

  • Works to promote P&A as assigned by the President

  • Communicates with other directors as needed to ensure the smooth running of the organization

  • Informs the President of issues and opportunities and provides recommendations for appropriate courses of action

  • Oversee specific duties or committees as needed (P&A, Education)

SECRETARY:

  • Conducts the correspondence of the society excluding that under the jurisdiction of the Communications Director

  • Keeps minutes of all meetings of the society and directors

  • Has custody of all records and documents of the society, except those required by the treasurer

  • Informs the President of issues and opportunities and provides recommendations for appropriate courses of action

  • Communicates with other directors as needed to ensure the smooth running of the organization

  • Provides administrative support as needed

  • Oversees specific duties or committees as needed, under direction of President

MEMBERSHIP COORDINATOR:

  • Actively recruits new members through participation in Membership Drives

  • Keeps registry of new members

  • May collect membership funds and passes these on to the treasurer

  • Maintains all paperwork in regards to membership forms and submissions

  • Co-ordinates printing of membership and corporate supporter cards for the directors and liaises with Corporate Liaison

  • Sends out receipts and member cards as people join up within established timeline

  • Works with Newsletter team to coordinate membership renewal notices to be sent out via Constant Contact to all members as needed

  • Informs the President of issues and opportunities and provides recommendations for appropriate courses of action

  • Communicates with other directors as needed to ensure the smooth running of the organization

TREASURER:

  • Keeps the financial records, necessary to comply with the Society Act

  • Provides financial statements to the directors as requested and to members at the AGM

  • Keeps records maintained/updated and available for CAMRA audits

  • Maintains the bank account

  • Co-ordinates payment of bills as required

  • Provides assistance to the Event Coordinator on financial budgets for events and meetings when required

  • Informs the President of issues and opportunities and provides recommendations for appropriate courses of action

  • Communicates with other directors as needed to ensure the smooth running of the organization

COMMUNITY LIAISON

  • Assist with the promotion of community supporter events, articles etc through social media when possible

  • Sources and creates Community Spotlights on craft beer establishments in a biweekly basis for inclusion in the CAMRA Newsletter

  • Ensures CAMRA Vancouver’s community contact information is kept up to date

  • Acts as a conduit to the Communication Director for news from the community supporters that should be circulated via newsletter

  • Negotiates member benefits with the craft beer community and keeps an up to date list of all benefits posted on the CAMRA website with regular audits of that list

  • Provides input to the Vice President regarding any events that may involve community supporters

  • Informs the President of issues and opportunities and provides recommendations for appropriate courses of action

  • Communicates with other directors as needed to ensure the smooth running of the organization

COMMUNICATIONS DIRECTOR

  • Coordinates consistent branding and message to all social media outlets including monthly newsletter, website, Facebook, Twitter, MeetUps etc

  • Newsletter coordinator and final proofer. Co-ordinates formulation and distribution of the monthly electronic newsletter

  • Monitors the maintenance of current content for the CAMRA Vancouver web site

  • Drafts communications to the media with input from the President and the other directors and delivers these to the media with the approval of the board

  • Communicates the latest developments on CAMRA events CAMRA Vancouver members through Facebook, Twitter and Instagram

  • Informs the President of issues and opportunities and provides recommendations for appropriate courses of action.

  • Communicates with other directors as needed to ensure the smooth running of the organization

EVENTS COORDINATOR

  • Seeks input from members, directors and corporate supporters for ideas on events

  • Seeks opportunities to work with our Corporate Supporters to help support their events

  • Oversees the Events Sub Committee

  • Co-ordinates planning (budget, supplies needed, ticket price etc), promotion and implementation of events

  • Co-ordinates volunteers at events

  • Co-ordinates with sub committee to execute event needs

  • Informs the Communications Director of planned events for social media and newsletter

  • Promotes CAMRA initiatives at industry events and throughout the craft beer community

  • Helps to execute membership drives with Membership Coordinator

  • Co-ordinates ordering of promotional supplies

  • Communicates with other directors as needed to ensure the smooth running of the organization

  • Informs the President of issues and opportunities and provides recommendations for appropriate courses of action

  • Communicates with other directors as needed to ensure the smooth running of the organization

EDUCATION LIAISON

  • Seeks input from members, directors and corporate supporters for ideas on education

  • Seeks opportunities to work with the craft beer community to help educate their employees (ex. Basic beer style training, off flavour training)

  • Oversees the Education Sub Committee

  • Creates and maintains online education component on the CAMRA Vancouver website

  • Creates and maintains an education brochure that can be take to our Corporate Supporters for training purposes

  • Informs the President of issues and opportunities and provides recommendations for appropriate courses of action.

  • Communicates with other directors as needed to ensure the smooth running of the organization

EXECUTIVE SUPPORT ROLES

Creative Director - creative@camravancouver.ca

Webmaster - webmaster@camravancouver.ca

Media Support –media@camravancouver.ca

These are roles that are not up for nomination, but we are always accepting assistance

A director may be appointed by the President/Vice President for a specific role with the growth of the membership. Directors whether appointed by the executive or asked to come on board SHOULD be available to step in to fill an executive place should they be temporarily short handed

FROM CONSTITUTION:

The offices of secretary and treasurer may be help by one person, known as the secretary treasurer. If this happens, the total number of directors must not be less than 5. In the absence of the secretary from a meeting, the directors MUST appoint another person to act as secretary for that meeting